Joe Sibanyoni Foundation PAIA Policy

Effective Date: November 2024

Introduction

The PAIA Policy of the Joe Sibanyoni Foundation is established in accordance with South Africa’s Promotion of Access to Information Act, 2 of 2000 (PAIA). This policy facilitates the right to access information, supporting transparency and the public’s right to know, while also protecting privacy and confidentiality where applicable.

Purpose

The purpose of this PAIA Policy is to:

• Outline the process for requesting access to records held by the Joe Sibanyoni Foundation.
• Provide guidance on how requests are handled in line with PAIA requirements.
• Specify records that are available without formal request.

Contact Information for PAIA Requests

Requests for access to records should be directed to the Information Officer, designated under PAIA. Contact details are as follows:

• Information Officer: [Name of Designated Officer]
• Email: admin@jsfoundation.africa
• Postal Address: Unit A06, Corporate Park 66, Cnr. Von Willich Avenue & Lenchen Street, Centurion, 0163
• Phone Number: [Foundation Phone Number]

Types of Records Available

The Foundation holds various records, which are categorized as follows:

• Publicly Available Records: Certain records, such as annual reports, policies, and marketing materials, are available without a PAIA request and can be accessed on our website or upon request.
• Administrative and Operational Records: Internal policies, financial records, and operational data.
• Personal Information Records: Information related to employees, volunteers, and beneficiaries.
• Third-Party Records: Information provided by third parties, which may be subject to confidentiality.

Requesting Access to Records

To request access to information, individuals should follow these steps:

1. Submit a Request Form: Complete the prescribed PAIA request form (Form A), available on the Information Regulator’s website or from the Foundation upon request.
2. Provide Necessary Details: Clearly describe the record(s) sought and include details for identification.
3. Pay the Prescribed Fee: A fee may apply for access to certain records. Payment information and fee details will be provided upon request.

Grounds for Refusal

The Foundation may refuse access to records if:

• Disclosure of the record would result in an unreasonable invasion of privacy.
• The record contains confidential third-party information.
• Disclosure would compromise the safety, property, or operations of the Foundation.
• The record contains privileged information protected by legal proceedings.

Decision Process and Notification

The Information Officer will assess and respond to each request within 30 calendar days:

• Approval: If granted, access to records will be provided, subject to payment of any applicable fees.
• Denial: If denied, the requester will receive reasons for refusal and information on how to appeal the decision.

Appeal Process

Requesters have the right to appeal a refusal decision:

• Appeals must be submitted to the Information Regulator within 60 days of the decision.
• Contact information for the Information Regulator will be provided in the refusal notification.

Fees for Access

Fees are applicable as per the PAIA Fee Schedule for processing and accessing records. These may include:

• Request Fees: Payable upon submission of a request.
• Access Fees: Payable for reproducing and delivering the records.

Updating the PAIA Policy

This policy may be updated as required to reflect changes in the Foundation’s operations or regulatory requirements. Any updates will be made available on the Foundation’s website.

Contact Information

For more information or assistance with the PAIA process, please contact our Information Officer at:

• Email: admin@jsfoundation.africa
• Phone: 

Joe Sibanyoni Foundation

Committed to transparency and ensuring responsible access to information in accordance with South African law.